GUIDELINES - How to register a student from another school in my project

IMPORTANT NOTICE: this guideline is only for the student Associations recognized by EPFL. You can check followingthis link.

Within an interdisciplinary MAKE project, it is permissible to recruit members who are students from a school other than EPFL, or members who are no longer currently students. However, these cases must remain in the minority within the association, which is recognized by the EPFL MAKE program.

In the event of the arrival of a member who does not have EPFL accreditation, it is possible to give him/her access access rights as other team members on campus by following the procedure below.

1) Compile a list of external members with the following information: Last name, first name, email address. You also need to have an identity piece (ID card or passport) for every student to register.

2) Write an email to associations@epfl.ch with this list, the ID pieces and ask in the email:

- register the students as member of your association

- Create a GUEST entra ID (microsoft authentification) host account

- End date for their registration (proposition: September 30th)

3) Once the people are accredited with a GUEST entra ID, you need to request a CAMIPRO card. They can obtain a CAMIPRO car by taking an online meeting via : https://go.epfl.ch/rdv-camipro.

4) Once the camipro is acquired and the entra ID account created, contact Julien Delisle with the list of students with SCIPER. For being able to do the online training, it is needed to enter manually these students as exception in the MAKE training and therefore receive a special access.

5) After receiving this special access, the registered external students will be able to complete the online training as any other member. Once register as a MAKE project member –> camipro access will be granted

Note: This will grant access rights, particularly to premises and equipment. However, it is not yet possible to grant VPN and software access to external parties.