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public:make_submission_process:make_for_edu [2026-04-08 07:17] – Julien Delislepublic:make_submission_process:make_for_edu [2026-04-13 10:03] (current) – Julien Delisle
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 ====== MAKE FOR EDU - Submission process and official documents ====== ====== MAKE FOR EDU - Submission process and official documents ======
  
-====== MAKE interdisciplinary projects: submitting a project proposal  ====== 
  
-==== Guidelines for the selection process ====+===== Context =====
  
  
 +This document describes the process of the MAKE committee to select MAKE projects at EPFL. When a project is selected by the MAKE committee, it benefits from financial support and access to resources for prototyping.
  
-====== Context ====== 
- 
-This document describes the process of the MAKE committee to select projects at EPFL. As a reminder, information about interdisciplinary projects can be found here: https://make.epfl.ch/interdisciplinary 
-When a project is selected by the MAKE committee, it receives funding and access to resources (resources that are complementary to the resources existing in the laboratories) 
 Two different committees are involved in the selection of MAKE interdisciplinary projects, with the following roles. Two different committees are involved in the selection of MAKE interdisciplinary projects, with the following roles.
  
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   * Following the projects throughout the year and providing support if necessary. The operational committee provides recommendations to the strategic committee.    * Following the projects throughout the year and providing support if necessary. The operational committee provides recommendations to the strategic committee. 
   * The operational committee can make recommendations to stop a project if safety issues are identified at anytime.   * The operational committee can make recommendations to stop a project if safety issues are identified at anytime.
-  * The operational committee is composed of six members including representative of the VPT (durability), the AVP-SAO (student association) and the CCTC (transversal skills)+  * The operational committee is composed of six members including representative of the VPT (durability), the BAA (associative affairs) and the CAPE (Support Teaching Center for transversal skills)
        
 **//The strategic committee://** **//The strategic committee://**
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   * The strategic committee is composed of members including representatives of the 5 faculties and the AVP-education   * The strategic committee is composed of members including representatives of the 5 faculties and the AVP-education
  
-====== Project categories eligible ======+===== Project categories elligible for funding =====
  
-One of the core value of the MAKE program is to let students propose ideas. In order to support the wide variety of MAKE +Two different categories of projects are elligible for funding:  
 +  * [[https://make.epfl.ch/project-categories/make-for-edu|MAKE for EDU projects]] 
 +  * [[https://make.epfl.ch/project-categories/make-for-society|MAKE for Society projects]]
  
 +The access to infrastructure (makerspaces) is available to a wider variety of projects. To discover all the projects accessing EPFL makerspaces, you can visit [[https://make.epfl.ch/project-categories|this webpage]].
  
  
-====== Evaluation criteria ======+===== Evaluation criteria =====
  
-The strategic and operational committee (see next chapters) take the following evaluation criteria in consideration to select projects:+These webpages are dedicated to provide the evaluation criteria for MAKE projects: 
 +  * [[public:make_submission_process:make_for_edu_requirements|]] 
 +  * [[public:make_submission_process:make_for_society_requirements|]]
  
-**//Project related criteria’s//** 
  
-  * (mandatory) A good supervision by an EPFL Professor and a coordinator (EPFL employee) in charge, as well as multiple partner laboratories  +===== Timeline over a three-year period =====
-  * The project feasibility: long term objectives are challenging but realistic and in line with EPFL pedagogical objectives and scientific disciplines. Interdisciplinary projects are aiming to last at least 3 years. +
-  * The prototype to build is challenging and requiring multiple backgrounds but it is still realistic with the existing EPFL [[https://make.epfl.ch/resources |resources and prototyping network ]] +
-  * The budget (including sponsors) is realistic for the objectives set +
-  * Risks (financial, accident, EPFL image, etc.) shall be identified and mitigated properly +
- +
-**//Pedagogical criteria’s//** +
- +
-  * **Learning by doing**: the project should reinforce theoretical learning seen in courses through practical implementation.  +
-  * **Open ended**: the project should offer the possibility for students to develop their creativity and to look for many different potential solutions +
-  * **Interdisciplinarity**: favoring interdisciplinarity by allowing students from different backgrounds to contribute to the project. The prototype(s) to be produced must be complex enough to push students to make compromises between disciplines.  +
-  * **Transversal skills**: the project must allow transversal skills development (group/human management, project management, knowledge management etc..).  +
-  * **Sustainability**: The project must, as far as possible, lead students to consider the dimension of sustainability in their project. Ideally the students should develop a systemic approach in evaluating the impact of their developments or the solutions they propose. +
- +
-A given project can be very strong regarding a given criteria and less developed in another. For instance, a given project could be strongly focusing on sustainability but not as interdisciplinary as other projects. None of these criteria are eliminatory (except the very first one) and this list aims at providing the project with a direction/goal, but it is not expected to excel in every criterion. Time management of students is also to consider as the workload on the side of classical courses is very high in MAKE projects. +
- +
-The strategic and operational committees will evaluate the global picture of every project to make their decisions. +
- +
- +
-====== Timeline over a three-year period ======+
  
 The submitted project shall have a three-year scope with yearly objectives. To be selected as a MAKE project, the project promoters need to: The submitted project shall have a three-year scope with yearly objectives. To be selected as a MAKE project, the project promoters need to:
-  * Submit a full written submission and make a presentation to the strategic committee. Based on this document and the hearing, the strategic committee with select projects and give them conditional support for a three-year period. The submission and presentation to the strategic committee will be requested only every three years. In between, the project will be followed by the operational committee. +  * Submit a full written submission and make a presentation to the strategic committee. Based on the document and the hearing, the strategic committee with select projects and give them conditional support for a three-year period. The submission and presentation to the strategic committee will be requested only every three years. In between, the project will be followed by the operational committee. 
-  * Supported projects will have to provide one activity report and a summary video to be evaluated by the operational committee at the end of every year three in total). The following information will be requested:+  * Supported projects will have to provide an activity report and a summary video to be evaluated by the operational committee at the end of every year. The following information will be requested:
      * A written report      * A written report
        * Project progress status and main achievements (comparing main objectives as presented at the beginning of the year with the year’s achievements.)        * Project progress status and main achievements (comparing main objectives as presented at the beginning of the year with the year’s achievements.)
        * The three main objectives for upcoming academic year        * The three main objectives for upcoming academic year
-       * Number of students involved and their sections. +       * Number of students involved and their sections 
-       * List of laboratories involved in supervising the students, particularly in the form of credited projects (bachelor/semester/master). +       * List of laboratories involved in supervising the students, particularly in the form of credited projects (bachelor/semester/master) 
-       * Description of efforts made to limit the ecological footprint of the project and measures implemented to integrate a sustainability dimension. +       * Description of efforts made to limit the ecological footprint of the project and measures implemented to integrate a sustainability dimension 
-     * A 3min video to summarize the project evolution and the information of the written report+     * A 3-minutes video to summarize the project evolution and the information of the written report
  
-Besides the activity report requested on a yearly basis, the operational committee will remain in contact with the project coordinator and members over the year to follow its evolution. +Besides the activity report and the video requested on a yearly basis, the operational committee will remain in contact with the project coordinator and student participants over the year to follow its evolution. 
-Role and responsibilities of the different committees are described in the next chapter.+ 
 +Role and responsibilities of the different MAKE committees are described in the next chapter.
  
 {{ :public:selection_process.png?direct |}} {{ :public:selection_process.png?direct |}}
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   * The operational committee collaborates with projects over the year. Members from this committee stay in close contact with projects needing support or improvement in a specific area (see under for more information)   * The operational committee collaborates with projects over the year. Members from this committee stay in close contact with projects needing support or improvement in a specific area (see under for more information)
  
-The documents to submit early June, for a three year conditional support, are the following:+The documents to submit early June (more details about deadline [[public:make_submission_process:make_deadlines|here]]), for a three year conditional support, are the following: 
 + 
 +For MAKE for EDU projects 
 +  * [[https://epflch-my.sharepoint.com/:w:/g/personal/amina_haouala_epfl_ch/IQAz54uDPsufRa3rpc5PDDwSAT3cxToL-pGdiDNT8Eu5ya4?e=avMgTS|Full MAKE submission (every three years)]] 
 +  * [[https://epflch-my.sharepoint.com/:w:/g/personal/amina_haouala_epfl_ch/IQAhRenqqFa4TZbSwVs1OJGPAUdFNIuNXFtTC7TOhsm707E?e=XtN71L|Activity report (every year)]] 
 + 
 +For MAKE for Society projects 
 +  * [[https://epflch-my.sharepoint.com/:w:/g/personal/amina_haouala_epfl_ch/IQBQV2SBKVv5RaAOFI02s6b7AeslWXMCiVSdZyX5bCeOZMY?e=Jp8NoE|Full MAKE submission (every three years)]] 
 +  * [[https://epflch-my.sharepoint.com/:w:/g/personal/amina_haouala_epfl_ch/IQD8yTExXfQPS7a95jmArRo1AVqBjRhL3Q1oMfyq8o1dLEY?e=y8njdu|Activity report (every year)]] 
 +  * [[https://epflch-my.sharepoint.com/:w:/g/personal/amina_haouala_epfl_ch/IQAFdjkw8WN2SaRvLhlyGkSQAR-F281Zyea_zuqBtyVA-AU?e=HMv1es|Impact strategy report (every year)]]
  
-  * {{ :public:admin:make_full_submission-2025_2026.docx |The full submission document}} 
-  * {{ :public:admin:activity_report-2024_25.docx |The activity report}} 
-  * {{ :public:admin:video.pdf |The guidelines to prepare a short video summarizing your proposal}} 
  
  
-====== The operational committee ======+===== The operational committee =====
  
 **//Responsibilities//**  **//Responsibilities//** 
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-====== The strategic committee ======+===== The strategic committee =====
  
 **//Responsibilities//** **//Responsibilities//**
  • public/make_submission_process/make_for_edu.1775632675.txt.gz
  • Last modified: 2026-04-08 07:17
  • by Julien Delisle