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| public:it_resources:recommanded_tools_for_make_projects [2025-02-25 09:26] – Julien Delisle | public:it_resources:recommanded_tools_for_make_projects [2026-02-27 11:27] (current) – [5. Internet of things IoT] Alessandro Crespi | ||
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| //– good practices and recommendations// | //– good practices and recommendations// | ||
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| ====== Purpose of this document: ====== | ====== Purpose of this document: ====== | ||
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| ==== Reminder of what is an interdisciplinary project: ==== | ==== Reminder of what is an interdisciplinary project: ==== | ||
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| Interdisciplinary projects are well known by the student community at EPFL today. These projects, also known as “MAKE projects” regroup students from different disciplines working together towards a common goal. The AVP-Education is supporting these projects with financial support (partial), access to infrastructures like makerspaces of the SPOT and SKIL. Each project is supervised by a professor and a coordinator. | Interdisciplinary projects are well known by the student community at EPFL today. These projects, also known as “MAKE projects” regroup students from different disciplines working together towards a common goal. The AVP-Education is supporting these projects with financial support (partial), access to infrastructures like makerspaces of the SPOT and SKIL. Each project is supervised by a professor and a coordinator. | ||
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| * **The number of students in a single team**: interdisciplinary teams tend to involve 20 to 100 students. Therefore, they need to organize themselves using collaborative tools to communicate. | * **The number of students in a single team**: interdisciplinary teams tend to involve 20 to 100 students. Therefore, they need to organize themselves using collaborative tools to communicate. | ||
| * **The lifespan of a MAKE project** goes from an entire academic year including the summer (12 months of work). Sometimes a project can even be spread over several years. Therefore, knowledge management becomes very important for the student teams. | * **The lifespan of a MAKE project** goes from an entire academic year including the summer (12 months of work). Sometimes a project can even be spread over several years. Therefore, knowledge management becomes very important for the student teams. | ||
| - | * **Specific | + | * **Specific |
| In other words, interdisciplinary projects have similar needs to those of a small company (PME). | In other words, interdisciplinary projects have similar needs to those of a small company (PME). | ||
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| ===== What are the identified IT needs: ===== | ===== What are the identified IT needs: ===== | ||
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| === 1.a The existing solution supported by EPFL is Microsoft teams. | === 1.a The existing solution supported by EPFL is Microsoft teams. | ||
| - | Strengths | + | **Strengths** |
| * Free for MAKE interdisciplinary projects recognized by EPFL | * Free for MAKE interdisciplinary projects recognized by EPFL | ||
| - | * Similar functionalities than slack (most adopted solution by MAKE teams) for messaging service. Possibility to organize communication channels for subteams etc.. | + | * Similar functionalities than slack (most adopted solution by MAKE teams) for messaging service. Possibility to organize communication channels for subteams, etc. |
| * Microsoft teams is compatible with groups.epfl.ch, | * Microsoft teams is compatible with groups.epfl.ch, | ||
| * Someone from the DSI is available to train students on this tool to explain how to use it and answer questions | * Someone from the DSI is available to train students on this tool to explain how to use it and answer questions | ||
| - | * Data are stored in Switzerland (on the Azur cloud, which can be considered as internal to EPFL) so this solution is adapted to handle sensitive documents. If documents leak, there will be a way to understand what happened and there will be support. | + | * Data is stored in Switzerland (on the Azure cloud, |
| - | * Comment: There is an algorithm | + | * Comment: There is a workflow |
| - | * If you plan to use teams next academic year: contact Julien Delisle | + | * If you plan to use Teams next academic year: contact Julien Delisle |
| - | Weaknesses | + | |
| - | * Students in MAKE projects don’t necessarily know how to use teams, the few trials that we have made with students seem to conclude that this solution is less intuitive than other non-supported solutions. However, with training, these issues can be mitigated. | + | ** Weaknesses |
| + | * Students in MAKE projects don’t necessarily know how to use Teams, the few trials that we have made with students seem to conclude that this solution is less intuitive than other non-supported solutions. However, with training, these issues can be mitigated. | ||
| * This solution does not allow the creation of forms to collect feedback and does not allow to quickly generate polls. However, the google workspace will still exist as an EPFL tool and can answer this need. | * This solution does not allow the creation of forms to collect feedback and does not allow to quickly generate polls. However, the google workspace will still exist as an EPFL tool and can answer this need. | ||
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| ==== 5. Internet of things IoT ==== | ==== 5. Internet of things IoT ==== | ||
| - | As it is forbidden to share an access point using smartphones | + | As it is forbidden to create a WiFi network at EPFL without proper authorization (which includes connection sharing |
| Strengths | Strengths | ||
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| ==== 6. Archive and media (image/ | ==== 6. Archive and media (image/ | ||
| - | A solution is implemented providing | + | A solution is implemented providing |
| See the solution there: [[https:// | See the solution there: [[https:// | ||
| This solution uses nextcloud that communicates with the S3 server of EPFL. | This solution uses nextcloud that communicates with the S3 server of EPFL. | ||
| - | This long-term storage solution is not a collaborative tool but will provide | + | This long-term storage solution is not a collaborative tool but provides |
| Strengths | Strengths | ||
| * The fees will be taken care of by MAKE so it will be free for the different teams. | * The fees will be taken care of by MAKE so it will be free for the different teams. | ||
| - | * As it is stored on the EPFL network, sensitive documents can be placed on this cloud | + | * As it is stored on the EPFL network, sensitive documents can be placed on this system |
| * The server architecture and topology is made for long term storage | * The server architecture and topology is made for long term storage | ||
| - | * The storage limit is set at 10 TB/team. | + | * Lots of available disk space (the storage limit is set at 10 TB/team). |
| Weaknesses | Weaknesses | ||
| - | * It can get a bit slow to upload documents | + | * Uploading large amount of data (especially collections with lots of small files) might be slow. The data transfer rate is not always constant, as it depends |
| ==== 7. Access high computational power ==== | ==== 7. Access high computational power ==== | ||