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| public:it_resources:recommanded_tools_for_make_projects [2025-02-24 10:21] – [1. Collaborative messaging service for effective team communication:] Julien Delisle | public:it_resources:recommanded_tools_for_make_projects [2025-02-25 09:26] (current) – Julien Delisle | ||
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| * Data are stored in Switzerland (on the Azur cloud, which can be considered as internal to EPFL) so this solution is adapted to handle sensitive documents. If documents leak, there will be a way to understand what happened and there will be support. | * Data are stored in Switzerland (on the Azur cloud, which can be considered as internal to EPFL) so this solution is adapted to handle sensitive documents. If documents leak, there will be a way to understand what happened and there will be support. | ||
| - | * Comment: There is an algorithm to transform google docs into Microsoft document to help transitioning for a google drive (g-doc to word, g-sheet to excel, g-slides to powerpoint). You need to contact 1234@epfl.ch to ask for this service. | + | * Comment: There is an algorithm to transform google docs into Microsoft document to help transitioning for a google drive (g-doc to word, g-sheet to excel, g-slides to powerpoint) to help you transition to sharepoint (the microsoft version for collaborative cloud which works with microsoft team). You need to contact 1234@epfl.ch to ask for this service. |
| * If you plan to use teams next academic year: contact Julien Delisle | * If you plan to use teams next academic year: contact Julien Delisle | ||
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| - | === 1.b Another solution is Slack, widely used by MAKE projects as of today === | + | === 1.b Matrix could be the ideal solution you are looking for === |
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| + | Strength | ||
| + | * The service is free | ||
| + | * The data are encrypted and are stored at EPFL, making this solution **very robust** to exchange sensitive information and official EPFL documents | ||
| + | * Easy to quickly generate polls but not forms (however for forms, google drive still is an EPFL solution) | ||
| + | * Note: you can find all the information about the way matrix works here : [[https:// | ||
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| + | Weaknesses | ||
| + | * It requires most team to adopt a new tool, even thoug this tool is very similar to slack and discord | ||
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| + | |||
| + | === 1.c Another solution is Slack, widely used by MAKE projects as of today === | ||
| Strength | Strength | ||
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| * EPFL does not support slack as an official solution. Therefore, supervisors of a MAKE project and/or students in the committee of an association will be responsible in case of a leak of data | * EPFL does not support slack as an official solution. Therefore, supervisors of a MAKE project and/or students in the committee of an association will be responsible in case of a leak of data | ||
| - | === 1.c A few projects also use Discord === | + | === 1.d A few projects also use Discord === |
| Strength | Strength | ||
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| Weaknesses | Weaknesses | ||
| * Same as slack except the service is free | * Same as slack except the service is free | ||
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| - | === 1.d Less project are using Matrix === | ||
| - | |||
| - | Strength | ||
| - | * The service is free | ||
| - | * The data are encrypted and are stored at EPFL, making this solution robust to exchange sensitive information | ||
| - | * Easy to quickly generate polls but not forms (however for forms, google drive still is an EPFL solution) | ||
| - | * Note: you can find all the information about the way matrix works here : [[https:// | ||
| - | |||
| - | Weaknesses | ||
| - | * It requires most team to adopt a new tool | ||
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| * Most teams are using Google Drive already and are familiar with the tool | * Most teams are using Google Drive already and are familiar with the tool | ||
| * Generating forms is extremely easy | * Generating forms is extremely easy | ||
| - | * Managing access (with restrictions) to documents (read only / upload / edit etc..) is intuitive for students and for other stakeholders | + | * Managing access (with restrictions) to documents (read only / upload / edit etc..) is intuitive for students and for other stakeholders |
| Weaknesses | Weaknesses | ||
| * The service is limited in size, however temporary exceptions for the existing projects - and for team drives only - can be asked (contact 1234@epfl.ch). If you already benefit from an exception for your team drive, there is no plan to terminate this exception in a close future unless the project terminates | * The service is limited in size, however temporary exceptions for the existing projects - and for team drives only - can be asked (contact 1234@epfl.ch). If you already benefit from an exception for your team drive, there is no plan to terminate this exception in a close future unless the project terminates | ||
| - | * Data are not stored in Switzerland so not adapted for sensitive documents (especially if the project collaborates with EPFL laboratories and they are using advanced technical documentation or anything that could be associated with institutional | + | * Data are not stored in Switzerland so not adapted for sensitive documents (especially if the project collaborates with EPFL laboratories and they are using advanced technical documentation or anything that could be associated with institutional |
| === 2.b Sharepoint === | === 2.b Sharepoint === | ||
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| A solution already exists and is available for MAKE interdisciplinary projects. This solution offers a portfolio of software ranging from CAO design, simulation, media content creation, virtual environment design etc.. and is described here: https:// | A solution already exists and is available for MAKE interdisciplinary projects. This solution offers a portfolio of software ranging from CAO design, simulation, media content creation, virtual environment design etc.. and is described here: https:// | ||
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| Strength | Strength | ||
| * The solution offers a wide range of different software that is necessary to realize projects. These software solutions are not always available in typical computer rooms at EPFL | * The solution offers a wide range of different software that is necessary to realize projects. These software solutions are not always available in typical computer rooms at EPFL | ||