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public:admin:what_is_an_embryo_make_project [2025-11-11 18:09] – [1. Quick description] Julien Delislepublic:admin:what_is_an_embryo_make_project [2025-11-11 20:24] (current) – [3. Communication guidelines] Julien Delisle
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-===== 2. Main objectives  expected from the MAKE operational committee =====+===== 2. Main objectives  expected from the MAKE committee =====
  
-The main objectives during the academic year as an //embro project// and expected from the MAKE committee are the following:+The main objectives during the academic year as an //embryo project// and expected from the MAKE committee are the following:
   - Defining the requirements of the project, this step is crucial and tends to be the most challenging for EPFL students. It requires to   - Defining the requirements of the project, this step is crucial and tends to be the most challenging for EPFL students. It requires to
       - Ask the right questions (user needs, societal needs, any other relevant analysis of the needs or added value of your idea)       - Ask the right questions (user needs, societal needs, any other relevant analysis of the needs or added value of your idea)
-      - Work hard to collect a maximum of information  +      - Work hard to collect a maximum of information (most of it will be useless, some of it very useful) 
-      - Define the requirements with details and including a systemic mindset (avoid thinking in silos)+      - Define the requirements with details including a systemic mindset (avoid thinking in silos)
   - Ideally making a first** rapid prototype** (only if the requirements are clearly defined first) in order to identify key challenges early on. Rapid prototyping helps working on a first design, familiarize the students with prototyping and identify risks and challenges related to it. The idea is not to use expensive materials but to test if the idea is realistic.   - Ideally making a first** rapid prototype** (only if the requirements are clearly defined first) in order to identify key challenges early on. Rapid prototyping helps working on a first design, familiarize the students with prototyping and identify risks and challenges related to it. The idea is not to use expensive materials but to test if the idea is realistic.
-  - Having a first contact with all the relevant stakeholders for your projects (collecting information and initiating discussions with them), like for example+  - Having a first contact with all the relevant stakeholders for your projects (collecting information and initiating discussions with them), example of stakeholders to discuss with can include:
       - the different coaches available in the [[https://make.epfl.ch/coaches|MAKE network]].        - the different coaches available in the [[https://make.epfl.ch/coaches|MAKE network]]. 
       - stakeholders (outside of EPFL) in society that could bring relevant information for the project, these are sometimes under-estimated       - stakeholders (outside of EPFL) in society that could bring relevant information for the project, these are sometimes under-estimated
-      - the different EPFL labs/professors (and their team), with the right expertise, to coach the team in the design of their ideas. For instance, if a group of students wants to build a //dog robot// it would be key to have the support of the bio-robotic laboratory (expert in animal-like robotics). As the topic of embryo project is interdisciplinary, it is key to contact different labs related to the different disciplines involved. Having the support of labs from different faculties helps to credit students from different sections later on. //When contacting labs/professors, it helps to have a first sketch of your idea (can be a design or part of a rapid prototype). It will raise their scientific curiosity and increase your chance of collaboration.//+      - the different EPFL labs/professors (and their team), with the right expertise. For instance, if a group of students wants to build a //dog robot// it would be key to have the support of the bio-robotic laboratory (expert in animal-like robotics). As the topic of embryo project is interdisciplinary, it is important to identify early - and initiate a discussion with - the different labs that could contribute to the project later. Having the support of labs from different faculties will help to credit students from different sections later on if a MAKE projects is validated. //Advice : When contacting labs/professors, it helps to have a first sketch of your idea (can be a document with your requirements, first design or even the beginning of a rapid prototype). It will raise their scientific curiosity and increase your chances of collaboration.//
  
  
-In order to meet these objectives, students mainly need to: +In order to meet these three objectives, students mainly need to: 
-  - Focus all their energy creating the substance that will prove their idea has the potential to become a MAKE project (technical reports and scientific validity and robustess, detailed requirements, collecting information through discussion with many stakeholders)  +  * Focus all their energy creating the substance that will prove their idea has the potential to become a MAKE project (technical reports with scientific validity and robustness, detailed requirements, collecting information through discussion with many stakeholders)  
  
 However this is not useful and even counterproductive to: However this is not useful and even counterproductive to:
-  - Put together an associative structure  +  * Creating a team structure similar to a company (CEO, CFO etc...) or creating an associative structure  
-  - Put together official partnerships with external companies/stakeholders  +  * Seeking partnerships/sponsorships with external companies/stakeholders  
-  - Increasing the visibility of your project +  * Seeking to increase the visiblity of the project 
-All of the above is to be avoided because not necessary when the project has no substance yet. If the coaches following an embryo project reports that the project is seeking visibility and is not working on + 
 +All of the above is forbidden because it is not necessary when the project has no clear requirements and substance yet. Warning: <WRAP center round important 60%> 
 +If the coaches following an embryo project reports that the project is seeking visibility and is not working towards the objetives mentionned above, the MAKE team reserves itself the right to remove the embryo recognition to a project 
 +</WRAP> 
  
  
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 Here are a few guidelines to follow for students managing an embryo project: Here are a few guidelines to follow for students managing an embryo project:
   - An embryo project is **not an EPFL project** yet, but trying to become one (the //trying// is important to mention to avoid misunderstandings).   - An embryo project is **not an EPFL project** yet, but trying to become one (the //trying// is important to mention to avoid misunderstandings).
-  - You can recruit other students and organize** meetings** in the SPOT makerspace [[https://make.epfl.ch/spaces?access=free|meeting rooms]]. However, larger events involving 50+ students must be avoided, because recruiting large number of students is absolutely not the priority of embryo projects. The idea is to recruit a small and efficient team of futur managers of the project. Moreover, big teams are diffcult to manage and it will simply increase the complexity in terms of human resources management.  +  - You can recruit other students and organize** meetings** in the SPOT makerspace [[https://make.epfl.ch/spaces?access=free|meeting rooms]], see also the [[https://make-reservations.epfl.ch|reservation tool]]. However, larger events involving many students must be avoided, because recruiting large number of students is absolutely not the priority of an embryo project. The idea is to recruit a small and efficient team of futur managers of the project (4-5 members). Moreover, big teams are diffcult to manage and it will simply increase the complexity in terms of human resources management.  
-  - You can present the idea of the project to EPFL labs and other internal partners (EPFL centers etc). However, presenting the project to industrial partners / external entities is possible under the form of discussion (collecting information) but engaging in official partnerships with written/signed contracts **is forbidden**.+  - You can present the idea of the project to EPFL labs and other internal partners (EPFL centers etc). However, presenting the project to industrial partners / external entities is possible under the form of discussion (collecting information) but engaging in official partnerships with written/signed contracts **is absolutely forbidden**.
   - You can identify the important roles of a futur associative structure (president, VP, treasurer etc..). However, it is not authorized to constitute an association during the embryo phase yet, again because not necessary to test an idea.    - You can identify the important roles of a futur associative structure (president, VP, treasurer etc..). However, it is not authorized to constitute an association during the embryo phase yet, again because not necessary to test an idea. 
   - Interdisciplinary projects (and embryo projects as well) are **educational projects** before anything else. Their main objectives is to train futur generations of scientists/engineers/architecs to face complex problems and projects. However interdisciplinary projects are not supposed to solve global problems in the industry or in society and it should be presented as such. It is important for futur stakeholders supporting the project to be clear on this aspect in order to manage their expectations (students should not over-sell their project).   - Interdisciplinary projects (and embryo projects as well) are **educational projects** before anything else. Their main objectives is to train futur generations of scientists/engineers/architecs to face complex problems and projects. However interdisciplinary projects are not supposed to solve global problems in the industry or in society and it should be presented as such. It is important for futur stakeholders supporting the project to be clear on this aspect in order to manage their expectations (students should not over-sell their project).
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 To be selected as an embryo project, you must contact Julien Delisle for an initial discussion. Julien will evaluate if the project has a potential to become an interdisciplinary project (by identifying if other similar projects exists already or not, if the subject could fit the criteria of the MAKE committee). To be selected as an embryo project, you must contact Julien Delisle for an initial discussion. Julien will evaluate if the project has a potential to become an interdisciplinary project (by identifying if other similar projects exists already or not, if the subject could fit the criteria of the MAKE committee).
  
-If the project has a potential, it will be presented (10min presentation) to a relevant coach of the prototyping network for reviewing the technical feasibility. The presentation will include a few slides presenting the objectives of the project, the timeline of the embryo phase (and further), the organization, a first initial design - if there is one - and any other useful information).+If the project has a potential, it will be presented (10min presentation) to a relevant coach of the MAKE network for reviewing the feasibility. The presentation will include a few slides presenting the objectives of the project, the timeline of the embryo phase (and further), the organization, a first initial design - if there is one - and any other useful information).
  
 If the coach says that the project is feasible with the existing resources on campus then the project will be recognized as an embryo project for 12 months. The project will be granted: If the coach says that the project is feasible with the existing resources on campus then the project will be recognized as an embryo project for 12 months. The project will be granted:
   - Access to the makerspaces as other interdisciplinary projects (see [[public:admin:camipro_access_to_epfl_makerspaces|this guidelines for more details]]).   - Access to the makerspaces as other interdisciplinary projects (see [[public:admin:camipro_access_to_epfl_makerspaces|this guidelines for more details]]).
-  - A small budget of 1000 chf.- to be used in the makerspaces of the SPOT and the SKIL for the next 12 months.+  - A small budget of 1000 chf.- to be used in the makerspaces of the SPOT and the SKIL for the next 12 months (special order can be asked to Julien Delisle if something is not available in the makerspaces.
   - A presentation page of their project on the [[https://make.epfl.ch/projects|MAKE website]].   - A presentation page of their project on the [[https://make.epfl.ch/projects|MAKE website]].
  
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  • Last modified: 2025-11-11 18:09
  • by Julien Delisle