GUIDELINES - Information for coordinators/validators [MAKE wiki]

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====== GUIDELINES - Information for coordinators/validators ======

  - [[#On the MAKE website - what is the role of the "Leader" of a project?|Role of the "Leader"]]
  - [[#How to validate students?|How to validate students?]]
  - [[#What is the role of the "Leader" for interdisciplinary project?|Role of the "Leader" for interdisciplinary project?]]
  - [[#How to keep track of the students registered in my project with a valid access to EPFL makerspaces?|Keeping track of students officially registered to use safely the makerspaces]]


This page is dedicated to project supervisors/leaders and contains useful information to facilitate their supervision when using the makerspaces.

==== 1. On the MAKE website - what is the role of the "Leader" of a project? ====
On the [[https://make.epfl.ch/projects|project directory web page]], each project has a leader. 

The leader of project has different responsabilities depending on the category of project. However, this person (regardless of the category of project) is the person responsible to validate students after the [[http://make.epfl.ch/training|online training]]. EPFL safety department wanted to make sure someone validated manually a student before providing camipro access to the makerspaces.

The leader of a project has the **responsability** to control if a student asking to register in their project with the need to use the makerspaces - and their resources - is a valid student. 


==== 2. How to validate/pre-validate students? ====
There are two ways to validate a student:
  - Send a list of students registered in your project (their camipro numbers separated by a tabulation) to Julien Delisle. [[https://biorob.epfl.ch/internal/usrlookup?auth_check=b51fc37ef2fc01012c7023722bd00b91a808b1fa3a4350812ec7f51fe8a5fb03|Useful link]] to generate camipro numbers separated by a tabulation based on a list of email adresses or usernames. Students in this list will be automatically validated after the online training .
  - If the students is not in this list or if no lists have been sent to Julien Delisle, the leader will receive an email from the service desk (request "RITMXXXX") to validate or not the different students trying to register in the project. The validation is done with one clic for each student.


<WRAP center round important 60%>
If you send a list, you must be sure the students in the list are part of the project!!
</WRAP>


//Format required for the list of sciper to be send to Julien Delisle (no commas or punctuation!) //

123456

234567

456789

456234


==== 3. Role of the leader/coordinator for interdisciplinary projects ====
Because interdisciplinary projects are partially funded by public money, it is important to clarify the role of the leader/coordinator who supervises the students closely. 

The coordinator:

  * must be an EPFL employee 
  * shares the responsibility of the project with the professor in charge 
  * must support the students on administrative questions (EPFL fund, ordering consummables for prototyping, special order)
  * must support the students in building a network useful for the project (EPFL laboratories to credit students, private sponsors from the industry)
  * must accompany the students on legal questions (a student must never sign a partnership alone)
  * must help the students in documenting their work for the next team to continue building up on existing knowledge

You can have multiple coordinators to share the workload (for example a technical and an administrative coordinators).

<WRAP center round important 60%>
Depending on the project expectations, the role of coordinator can be quite time consuming.
</WRAP>


==== 4. How to keep track of the students registered in my project with a valid access to EPFL makerspaces? ====
When a student is validated, she/he will be added to a group. This group will be visible at the end of the presentation page of each project soon. In the meantime you can consult this group by following these steps:
  - Go to the website [[https://groups.epfl.ch|groups.epfl.ch]]
  - Clic on all groups
  - Depending on the category of project you have to type:
    - Every interdisciplinary project starts with **"MAKE-//project_name//"** 
    - The official courses starts with **"CREDITED-//ID_of_the_course//"**  
    - The associations starts with **"ASSOCIATION-//name_of_association//"** 

It is important to ensure students using the makerspaces are properly informed for safety and legal reasons, so all students involved in the project have to validate the online training at least.

Also good to know: each project group has a dedicated email adress enabling you to write to all students registered officially in your project with a single email adress.