This is an old revision of the document!
GUIDELINES - Important legal/sponsoring guidelines for interdisciplinary projects
2. Hybrid financial structure of MAKE projects
3. Things to know when looking for sponsors
4. Three parties contract templates for sponsors
5. Donation letter for sponsors
6. Specific to IT and softwares providers
1. For who?
This page is concerning student managers and supervisors of MAKE interdisciplinary projects and provides important legal guidelines to consider when managing an interdisciplinary project funded by public money, especially when it comes to engaging with external partnerships.
2. Hybrid financial structure of MAKE projects
Before anything else, it is important to understand that MAKE projects have a particular financial structure. These projects are always involving an EPFL laboratory but sometimes they also involve a student association. This associative structure is particularly key when the teams get bigger in order to provide the students with leadership and autonomy (autonomy they need to manage knowledge, HR high turnover of students etc..).
This hybrid structure is reflected in the financial structure of an interdisciplinary project with two different financial entities:
- An EPFL fund - under the supervision of the supervising laboratory (or more generally EPFL unit)
- A bank or postal account - under the supervision of the students
3. Things to know when looking for sponsors
4. Three parties contract templates for sponsors
5. Donation letter for sponsors
6. Specific to IT and softwares providers
For sponsoring related to softwares, you can use similar sponsoring templates as above but it is important to contact the Software Asset Managers (SAM) at EPFL. They will be able to help you to negociate with software providers or potentially provide you with the software you need because EPFL already possesses a licence you can use.
Adresse mail to contact before discussing with private software providers and to include in every ongoing discussions : sam.dsi@epfl.ch
7. Sponsor forbidden to contact
The MAKE program already receives the support
8. Useful documents to download
- Download french version of the three parties contract template
- Download english version of the three parties contract template
- Contact to include when discussing with software providers: sam.dsi@epfl.ch