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| public:admin:events_in_the_spot_atrium [2024-08-21 15:24] – created Julien Delisle | public:admin:events_in_the_spot_atrium [2025-03-12 14:48] (current) – Samuel Cotture | ||
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| For the following you need to ask mediacom event proactively, | For the following you need to ask mediacom event proactively, | ||
| - | * furnitures such as chairs. //Note that at SPOT **only 25 chairs** are available, usually this not enough for big events, you are responsible to check with mediacom events to get additional chairs and to bring them at SPOT (and bring them back after the event)// | + | * furnitures such as chairs |
| - | * elements to build a scene, same as chairs, | + | * elements to build a scene, same as chairs, |
| - | * specific aperitif table, same as chairs | + | * specific aperitif table, same as chairs, via ? |
| * support for audiovisual requests by putting you in relation with the audiovisual service [[https:// | * support for audiovisual requests by putting you in relation with the audiovisual service [[https:// | ||
| + | * cleaning at the end of your event: It is important to clean the floor before setting up the atrium. For that, you can contact Jean-Charles Del Colle and ask if you can have equipment for cleaning the floor. | ||
| + | * Security during the event. Note that usually a security visit will be done before your event. They will check the electric cables on the floor and request that a 1.2m free way is always free of any obstacles in front of the emergency exits and corridors. | ||
| * A contact of ISS, a private company that can help you to set up your event like | * A contact of ISS, a private company that can help you to set up your event like | ||
| * bring furniture before the event | * bring furniture before the event | ||
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| - for the big screen you need to check with the SAVE (see above) but the MAKE team can provide advices as well (not as detailes as the SAVE) | - for the big screen you need to check with the SAVE (see above) but the MAKE team can provide advices as well (not as detailes as the SAVE) | ||
| Here is a typical timeline of what you can check with the SPOT team: | Here is a typical timeline of what you can check with the SPOT team: | ||
| - | - Organize a meeting with Julien Delisle one week before the event to discuss final details | + | - Organize a meeting with Julien Delisle |
| - The day of the event | - The day of the event | ||
| - | - Max 6 hours before the event you can already install the scene in front of the big screen and test the big screen and the microphones with the audiovisual service. **Please do not move around workbenches dedicated to prototyping activities at this point**. You can already display on the smaller screens what you want and make tests | + | - Max 6 hours before the event you can already install the scene in front of the big screen and test the big screen and the microphones with the audiovisual service. **Please do not move around workbenches dedicated to prototyping activities at this point**. You can already display on the smaller screens what you want and make tests. During test, use the computer and cables (USB-C, HDMI,...) that will be used during your event! |
| - | - Max 4 hours before the event you can bring the furniture you will need and store it at the entrance of the SPOT. Ask at the info point where to store the furniture (chairs, tables etc..). **still do not stop prototyping activities at this point** | + | - Max 4 hours before the event you can bring the furniture you will need and store it at the entrance of the SPOT. Ask at the info point where to store the furniture (chairs, tables etc..). |
| - | - 90min before the event and with the OK of Julien Delisle or Simon Lütolf (atrium manager), you can stop prototyping activities, move away the workbenches and put in place the chairs, stands an other furniture according to the plan provided to mediacom event | + | - 90min before the event and with the OK of Julien Delisle/Samuel Cotture |
| - After the event, put back the atrium following the organisational plan displayed on the walls of the atrium. Bring back the borrowed furniture accroding to the info provided by mediacom event. The next morning, prototyping activities should start as the day before | - After the event, put back the atrium following the organisational plan displayed on the walls of the atrium. Bring back the borrowed furniture accroding to the info provided by mediacom event. The next morning, prototyping activities should start as the day before | ||