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| external:spot-atrium:events [2024-03-06 12:23] – Julien Delisle | external:spot-atrium:events [2024-04-17 07:50] (current) – [4. Things to be managed with the SPOT team] Julien Delisle | ||
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| - | ====== Here is a quick procedure to follow | + | ====== Here is the procedure to follow to organize an event in the atrium of the SPOT ====== |
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| For the following you need to ask mediacom event proactively, | For the following you need to ask mediacom event proactively, | ||
| - | * furnitures such as chairs. //Note: that at SPOT **only 25 chairs** are available, usually this not enough for big events, you are responsible to check with mediacom events to get additional chairs and to bring them at SPOT (and bring them back after the event)// | + | * furnitures such as chairs. //Note that at SPOT **only 25 chairs** are available, usually this not enough for big events, you are responsible to check with mediacom events to get additional chairs and to bring them at SPOT (and bring them back after the event)// |
| * elements to build a scene, same as chairs, where to get them and where to bring them back? | * elements to build a scene, same as chairs, where to get them and where to bring them back? | ||
| * specific aperitif table, same as chairs | * specific aperitif table, same as chairs | ||
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| ==== 4. Things to be managed with the SPOT team ==== | ==== 4. Things to be managed with the SPOT team ==== | ||
| Because the SPOT is a **makerspace**, | Because the SPOT is a **makerspace**, | ||
| - | - How to stop prototyping activities and transform the atrium for your event (while disturbing as less as possible the users of the makerspace)? | + | - How to stop prototyping activities and transform the atrium for your event (while disturbing as less as possible the users of the makerspace): |
| - How to display videos/ | - How to display videos/ | ||
| - the screen at the entrance in front of the info point | - the screen at the entrance in front of the info point | ||
| - the vertical screens - the totems | - the vertical screens - the totems | ||
| - | - for the big screen you need to check with the SAVE (see above) | + | - for the big screen you need to check with the SAVE (see above) but the MAKE team can provide advices as well (not as detailes as the SAVE) |
| Here is a typical timeline of what you can check with the SPOT team: | Here is a typical timeline of what you can check with the SPOT team: | ||
| - Organize a meeting with Julien Delisle one week before the event to discuss final details | - Organize a meeting with Julien Delisle one week before the event to discuss final details | ||
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| - Max 6 hours before the event you can already install the scene in front of the big screen and test the big screen and the microphones with the audiovisual service. **Please do not move around workbenches dedicated to prototyping activities at this point**. You can already display on the smaller screens what you want and make tests | - Max 6 hours before the event you can already install the scene in front of the big screen and test the big screen and the microphones with the audiovisual service. **Please do not move around workbenches dedicated to prototyping activities at this point**. You can already display on the smaller screens what you want and make tests | ||
| - Max 4 hours before the event you can bring the furniture you will need and store it at the entrance of the SPOT. Ask at the info point where to store the furniture (chairs, tables etc..). **still do not stop prototyping activities at this point** | - Max 4 hours before the event you can bring the furniture you will need and store it at the entrance of the SPOT. Ask at the info point where to store the furniture (chairs, tables etc..). **still do not stop prototyping activities at this point** | ||
| - | - 90min before the event and with the OK of Julien Delisle or Simon Lütolf** (atrium manager), you can stop prototyping activities, move away the workbenches and put in place the chairs, stands an other furniture according to the plan provided to mediacom event | + | - 90min before the event and with the OK of Julien Delisle or Simon Lütolf (atrium manager), you can stop prototyping activities, move away the workbenches and put in place the chairs, stands an other furniture according to the plan provided to mediacom event |
| - After the event, put back the atrium following the organisational plan displayed on the walls of the atrium. Bring back the borrowed furniture accroding to the info provided by mediacom event. The next morning, prototyping activities should start as the day before | - After the event, put back the atrium following the organisational plan displayed on the walls of the atrium. Bring back the borrowed furniture accroding to the info provided by mediacom event. The next morning, prototyping activities should start as the day before | ||